Constitution

 

of the

 

Math Club

 

of

 

St. John Fisher College

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Article I: Name

The name of this organization shall be the Math Club of St. John Fisher College.

 

Article II: Purpose

The purpose of the Math Club of St. John Fisher College is to promote the awareness of mathematics in a non academic way. We will create a community of knowledge and discussion concerning the field. We will create interaction between students and faculty. Math Club will help link students with real world applications and careers.

 

Article III: Membership

A.     Math Club is focused towards any student interested in mathematics as a hobby or a potential career. Membership is open regardless of race, class, religion, gender, age, or diverse ability.

B.     If a member should receive disciplinary action that will diminish the standing/name of the club and/or St. John Fisher College he/she shall be removed following a 3/4th majority vote of the officers of the club.

 

Article IV: Officers

A.     The leadership within the club will consist of at least four officers. Recommended titles are President, Vice President, Secretary, and Treasurer. All positions are open to any active member willing to take on a leadership role.

B.     The officers will be elected every spring semester within the month of March. Specific dates set will depend upon the College calendar. The newly elected officers will then work with the departing officers for the remaining academic year to ensure a smooth transition to the fall semester.

C.     Potential officers are nominated. They can be self nominated or must agree to the nomination if nominated by others. A vote will be taken by the entire club. A 3/4th majority will decide the outcome. If an officer position becomes available, another election process will occur.

D.     Duties

1.      General Duties of All Officers

a.       To take part in the guidance of the meetings.

b.      To hold Officer Meetings to address events and concerns prior to club meetings.

c.       To attend COP and SGA meetings along with one alternating general club member.

d.      Have to address the concerns of the members.

e.       Participate in the advertisement of meetings.

2.      President

                                                                         a.      Co-facilitate meetings with the Vice President following the Secretary’s agenda.

                                                                        b.      Create committees and assign members to them if there are not enough volunteers.

                                                                         c.      Make the final decision when no majority rules.

3.      Vice President

a.       Co-facilitate meetings with the President following the Secretary’s agenda.

b.      To replace the President when they are absent.

c.       Take an active role in organizing meetings and events.

4.      Secretary

a.       Create the agenda for meetings

b.      Record and distribute minutes to all meetings.

c.       Take attendance

d.      Be responsible for knowing who is on what committee

e.       Send out campus wide email announcing meetings

f.        Reserve the room for meetings

5.      Treasurer

a.       Maintain the club’s finances by creating and adhering to a budget.

b.      Take and active role in the meetings and events.

c.       Announce the club’s current financial situation at each meeting.

d.      Plan and pay for the refreshments at meetings.

6.      General Club Members

a.       Attend meetings and events

b.      Participate in the discussions

c.       Be responsible enough to voice their opinions, concerns, or expectations at meetings or to Officers to address at meetings

d.      Vote in the election of officers, to fill vacancies that may occur throughout the year, and any other issue requiring a vote.

E.      Removal of an Officer from Office

1.      If an officer should receive disciplinary action that will diminish the standing/name of the club and/or St. John Fisher College or not be fulfilling their officer responsibilities.

2.      The adviser and other officers hold a special meeting to discuss the actions of the officer.

3.      The officers will hold a secret ballot vote with 3/4th majority.

4.      President and the Adviser have the final decision.

 

Article V: Advisor

A.     The advisor must be a full time professor in the Mathematics Department at St. John Fisher College.

B.     The advisor stays in office until they resign or are no longer fulfilling their obligations to the club.

C.     A new advisor is selected by a 3/4th majority vote of the officers in the best interests of the club. The new advisor has the opportunity to accept or decline the offer.

Article VI: Meetings and Quorum

A.     General meetings are held once a month unless a need arises for additional meetings.

B.     All committee members must be present at all meetings.

C.     Meetings can be conducted without all members present.

 

Article VII: Finances

            The Treasurer is primarily responsible for the math Club budget/finances.

 

Article VIII: Committees

A.     Committees will be formed as needed for events formulated by the club.

B.     Committee chairs and members are self nominated or appointed by the President if there are not enough volunteers.

 

Article IX: Amendments

A.     Any member of the club may propose an amendment.

B.     The club votes as to whether or not this amendment is pertinent. A majority of 3/4th is needed before presentation to the advisor.

C.     Once the advisor has approved the amendment. It will be written and added to the Constitution. Before a final copy of the revised Constitution is submitted, it will be presented to the club for a final evaluation. Following a 3/4th majority vote, the amendment will be official.

 

Article X: Ratification

This constitution, as it presently reads, becomes effective by a 3/4th majority vote of the club.